Jobs Description

VACANCY FOR A PERSONAL/EXECUTIVE ASSISTANT (TV/Digital Media Industry)

Job Description

Our client is an integrated media organization leveraging on expertise in broadcasting, digital media, entertainment and sports. As a result of an ongoing national project and expansion, the role of a Personal/Executive Assistant has become vacant.

Job Location: Ikoyi, Lagos

Job Ref: PA-EA-TVM

Job Summary:

The job holder will be responsible for managing, planning, coordinating and communicating – complex administrative and organizational assignments for the line manager. Provide support to assigned line manager; and assure maximum efficiency in functioning of the executive’s office.

Responsibilities:

Maintains a close and highly responsive relationship to the day-to-day activities of the principal
Acts as the first point of contact for the principal’s Office and guarantees the image of all departments internally and externally
Prepares meeting programs as well as organisational aspects and materials.
Manages and organises administration work in the office
Receives visitors and accompanies visitors to the principals
Arranges all aspects concerning travel i.e. detailed agendas, schedules, flights, hotel reservations, transfers, visas etc. This also includes visitors from within and outside the Cluster
Completes and ensures all expense claims of principal are submitted in line with the organizations guideline
Coordinates activities including in area of office management (facility management, etc.)
Administers assigned principals’ calendars and meeting schedules together with arranging meeting resources where appropriate
Effectively takes minutes of meetings where necessary
Develops a clear understanding and knowledge of all applicable company policies / procedures, organisation requirements and company operations
Assist with ad-hoc project work where clearly defined administrative support is required
Any other duty of similar responsibility assigned from time- to time