Jobs Description

VACANCY FOR AN ADMINISTRATIVE OFFICER (Non-governmental Organization)

Job Description

Our client is a Non-governmental organization that focuses on Widows and orphans across Nigeria.

Job Location: Lagos State.

Admin Function

•        Ensures an organized filing system for proper documentation and records on each beneficiary.

•        Take minutes of meetings and type, including other secretarial duties.

•        Prepare an up to date telephone directory showing names and telephone numbers of widows, orphans, and other business contacts for the Foundation.

•        Control the use of office telephone lines and report excessive use by staff to the Coordinator.

•        Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.

•        Conduct annual visits to widows as and when necessary.

•        Responsible for ensuring that each document they receive is properly processed and filed.

•        Monitoring the number of office supplies available in the office, as well as ordering for replacement as at when due.

•        Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.

The Scholarship Programme

•        Develop and manage a comprehensive database of primary and secondary schools the Foundation is working with, showing names of schools, address, contact telephone numbers and contact persons.

•        Develop and manage a database of all students in the primary and secondary schools capturing; names of students, age, contact address, mother’s name/telephone numbers, name of school and address.

•        Collate and process school bills for the Coordinator’s attention

•        Manage widows, orphans, and students’ database

•        Manage the alumni database

•        Analyze the database to generate specific report as at when needed

The Orphans Scheme

•        Build and manage a comprehensive database of all the Foundation’s orphans.

•        Ensure all orphans’ monthly allowances are paid as and when due.

•        Call and/or SMS all the orphans at least once every month.

•        Conduct occasional visits to the orphans when the need arises.

•        Ensure the general welfare of all orphans and report issues that may require urgent attention to management.